# Commercial HVAC Preventative Maintenance Toronto | Best HVAC > Quarterly and biannual commercial HVAC PM contracts across the GTA. $2,500-$25,000/yr. ASHRAE 62.1 compliant, COI and WSIB on file, portfolio pricing. URL: https://besthvactoronto.ca/commercial-hvac-preventative-maintenance-toronto/ ![TSSA-certified technician conducting quarterly preventative maintenance on a commercial rooftop unit in Toronto](/images/hero/tssa-certified-technician-conducting-quarterly-com.webp) # Commercial HVAC Preventative Maintenance Contracts in Toronto & Across the GTA Last updated: September 5, 2026 Best HVAC Toronto [/ →](/) has over 20+ years of Greater Toronto Area experience specialising in commercial hvac preventative maintenance contracts toronto across Toronto and the wider GTA. Custom commercial HVAC preventative maintenance contracts for Toronto and GTA property managers, condo boards, and facility operators. Our TSSA-certified crew delivers quarterly, biannual, and monthly preventative maintenance agreements sized to your building portfolio, covering filter and belt swaps, evaporator and condenser coil washing, economizer damper and actuator tuning, refrigerant leak checks with electronic detection, gas pressure calibration, combustion analysis on gas heating sections, control sequence verification, safety interlock testing, and TSSA gas safety inspections. Every visit follows ASHRAE 62.1 ventilation code and ASHRAE 90.1 building energy performance requirements, producing a written service report exportable to Yardi, MRI, or RealPage property management platforms. Multi-property portfolio discounts, consolidated invoicing across your GTA buildings, and Certificate of Insurance (COI) on file with additional insured endorsements as needed. Master key protocols and background-checked technicians standard. Contract pricing ranges from $2,500 per year for small single-building PM through $25,000 per year for full multi-building portfolios with priority emergency dispatch. Multi-property portfolio pricing available. All contracts quoted in writing in CAD before the first visit. Same-day weekday capacity. 24/7 dispatch for gas emergencies and Enbridge Red Tags. - check\_circle TSSA G1/G2 certified - check\_circle 20+ years experience - check\_circle Manufacturer-Authorized Dealer call Call 647-254-4113 [tel:+16472544113 →](tel:+16472544113) View pricing [#pricing →](#pricing) payments **From $2,500**. per year, per building, depending on RTU count and scope - star star star star star 4.9 (150+ reviews) - verified TSSA G1/G2 Certified & $2M Insured - bolt 2-Hour Emergency Response - workspace\_premium Manufacturer-Authorized Dealer Common problems ## Sound familiar? event\_busy ### Equipment failures interrupting business operations A failed RTU during business hours disrupts tenants and triggers lease complaints. Scheduled preventative maintenance catches failing components before they cause shutdowns. fact\_check ### No documentation for ASHRAE compliance reporting Property managers need written evidence of ASHRAE 62.1 ventilation checks. Our contracts include documented readings and a written report at every visit. request\_quote ### Unpredictable repair costs across a multi-site portfolio Reactive repairs cost more than planned maintenance and are harder to budget. A maintenance contract gives property managers fixed annual costs and a capital planning summary. ## What does a commercial HVAC preventative maintenance contract cover? Commercial HVAC preventative maintenance contracts in Toronto run $2,500 to $25,000 per year per building, depending on RTU count, visit frequency, and scope. Biannual contracts are the starting point for buildings with one or two rooftop units; quarterly contracts are the standard for sites with three to five RTUs or where ASHRAE 62.1 ventilation documentation is required for compliance reporting. Monthly contracts are structured for large portfolios or high-traffic sites, such as food-service operations or buildings with many zones, where equipment intensity warrants closer monitoring. Our crew arrives on the scheduled date, works through a documented inspection checklist, and delivers a written service report with readings within 24 hours of each visit. COI and WSIB certificates are on file and sent in advance for sites where vendor pre-qualification is required before roof or mechanical room access is granted. ![Technician performing scheduled coil washing on commercial rooftop unit during quarterly preventative maintenance visit in Toronto](/images/content/technician-performing-scheduled-coil-washing-on-co.webp) ### What is inspected and serviced at each visit Every contract visit covers the same core inspection scope, regardless of tier. Filter and belt inspection and replacement where needed. Fouled filters raise static pressure across the system, which reduces airflow and increases fan motor load. Belt wear causes slippage and inefficient heat transfer. Catching these on a schedule keeps the unit running at rated efficiency between visits. Coil washing on evaporator and condenser coils showing fouling. A dirty evaporator coil reduces cooling capacity and raises discharge temperatures; a fouled condenser coil impairs heat rejection, which raises head pressure and compressor load. Coil washing is one of the most effective ways to recover operating efficiency in a commercial RTU without equipment replacement. Economizer damper and enthalpy sensor checks. The economizer brings in outdoor air for free cooling when conditions allow, which in Toronto’s shoulder seasons represents meaningful energy savings. Seized damper motors, failed enthalpy sensors, and damaged actuator linkages are among the most common faults found on RTUs that have not been regularly serviced. Refrigerant pressure and leak verification. Our crew measures suction and discharge pressures and checks for leak indicators at common failure points: the evaporator coil header, service valves, and Schrader ports. A slow refrigerant leak that goes undetected will eventually cause a compressor failure, which costs far more to repair than finding and addressing the leak during a routine visit. TSSA G1/G2 safety inspection on gas heating sections. Commercial rooftop units with gas heat are regulated gas appliances under the same code as residential equipment. Our certified crew inspects the heat exchanger, burner assembly, draft and venting, gas valve operation, and safety control sequencing at every visit. Any finding that creates an immediate hazard is reported in writing and corrected before the crew leaves. ### ASHRAE 62.1 and ASHRAE 90.1 compliance documentation ASHRAE 62.1 sets minimum outdoor air delivery rates for occupied commercial spaces. Compliance requires not only that the system is capable of delivering the required ventilation, but that it is actually doing so. Our quarterly and monthly contracts include measured outdoor air volume verification at each visit, recorded in the service report, giving property managers written documentation that ventilation requirements are being met. ASHRAE 90.1 addresses system energy efficiency. Our inspection includes economizer operation verification, coil fouling assessment, and motor current measurements that together indicate whether the system is operating within the efficiency range it was designed for. ### Master key and tenant coordination For occupied commercial and multi-residential buildings, roof access and mechanical room access typically require coordination with building staff or security. Our maintenance contracts include master key protocols and a defined coordination procedure so visits proceed on schedule without delays at the door. Access requirements are confirmed during contract setup and updated whenever tenant or building management arrangements change. ## What does commercial HVAC preventative maintenance cost in Toronto? The contract price depends on three factors: the number of rooftop units or HVAC systems at the site, the visit frequency, and the scope of services included. A biannual contract for a building with one or two RTUs and a standard inspection scope typically starts at $2,500 per year. A quarterly contract covering three to five RTUs, including ASHRAE 62.1 ventilation documentation, runs around $7,500 per year per building. Monthly contracts for large or high-traffic sites are priced individually and range up to $25,000 per year per building depending on the total equipment count and scope. Multi-property portfolio pricing is available for property managers with multiple sites across the GTA. Portfolio agreements are structured with a single contract covering all sites, consolidated reporting and invoicing, and a per-building rate that reflects the volume across the portfolio. All contracts are quoted in writing in CAD before the first visit. ## Serving property managers and facility operators across Toronto and the GTA Our commercial maintenance contracts cover buildings across Toronto, North York, Etobicoke, Scarborough, Mississauga, Brampton, Vaughan, Markham, Richmond Hill, and the broader Durham region including Ajax, Pickering, and Whitby. For property managers handling multi-site portfolios, a single contract simplifies vendor management: one set of COI and WSIB documents on file, one consolidated invoice per period, one point of contact for scheduling across all sites. The condition report at year-end covers every building in the portfolio and provides the capital cost estimates needed to plan replacement budgets in advance of failures. For commercial operators where HVAC downtime has a direct revenue cost, quarterly and monthly contracts include priority dispatch between scheduled visits, with a 2-hour target response for breakdowns across the GTA. To set up a commercial HVAC preventative maintenance contract or request a portfolio quote, call our team at 647-254-4113. Transparent pricing ## How much does pm contracts cost in Toronto? Multi-property portfolio pricing available. All contracts quoted in writing in CAD before the first visit. receipt\_long Written quote before any work begins. No hidden fees. ### Biannual contract Per year, per building (1-2 RTUs, standard scope) Starting from $ 2,500 per year, per building, depending on RTU count and scope - check Two scheduled visits per year - check Filter and belt replacement - check Coil inspection and refrigerant pressure check - check Documented readings and written report each visit - check TSSA safety checks included Get a quote [tel:+16472544113 →](tel:+16472544113) MOST COMMON ### Quarterly contract Per year, per building (3-5 RTUs, full ASHRAE scope) Starting from $ 7,500 per year, per building, depending on RTU count and scope - check Four scheduled visits per year - check Filter and belt swaps, coil washing, economizer tuning - check Refrigerant leak checks and TSSA safety inspection - check ASHRAE 62.1 ventilation and ASHRAE 90.1 efficiency checks - check Priority dispatch between scheduled visits - check Documented readings and written report each visit Get a quote [tel:+16472544113 →](tel:+16472544113) ### Monthly contract Per year, per building (large portfolio or high-traffic sites) Starting from $ 25,000 per year, per building, depending on RTU count and scope - check Twelve scheduled visits per year - check Full filter, belt, coil, and refrigerant programme - check ASHRAE 62.1/90.1 compliance documentation every visit - check Master key and tenant coordination protocols - check Priority dispatch with SLA terms - check Annual capital planning and condition report Get a quote [tel:+16472544113 →](tel:+16472544113) Prices are guide ranges for Toronto and the GTA. Final pricing depends on your equipment, access, and site conditions, and we confirm it in writing before starting. Request a free estimate [/contact/ →](/contact/) or call 647-254-4113 [tel:+16472544113 →](tel:+16472544113) . savings Financing available on approved credit, plus lease-to-own with zero down on qualifying installs. Why us ## Why choose Best HVAC Toronto for pm contracts? domain ### One contractor across the GTA portfolio Property managers get a single point of contact for RTU maintenance, boiler rooms, and gas compliance across multiple sites in Toronto and across the GTA. verified\_user ### TSSA G1/G2 gas compliance in-house Commercial gas appliances draw red tags. Our certified crew inspects, repairs, and signs the clearance in-house, which keeps the outage short and the paperwork straightforward. workspace\_premium ### COI and WSIB on file for property managers Our certificate of insurance and WSIB clearance are on file and available in advance of every visit so vendor pre-qualification requirements are met without chasing documents. description ### ASHRAE-compliant documentation every visit Every contract visit produces a written service report with documented readings, supporting ASHRAE 62.1 ventilation and ASHRAE 90.1 efficiency compliance for your property records. ## How Best HVAC Toronto compares | Feature | Typical provider | Best HVAC Toronto | | --- | --- | --- | | Contract documentation | Invoice only | Written service report with readings each visit | | Gas compliance work | Subcontracted to a separate gas contractor | TSSA G1/G2 in-house, no second contractor | | COI and WSIB | Available on request, often delayed | On file, available in advance of every visit | | ASHRAE compliance | Not tracked or documented | ASHRAE 62.1 and 90.1 checks recorded at every visit | | Portfolio pricing | Per-site rate, no volume discount | Multi-property portfolio discount available | How it works ## How does our pm contracts service work? 1. 1search ### Portfolio assessment Our crew surveys your equipment inventory, RTU count, age, and existing service records to define the right contract tier and visit frequency for each building. 2. 2description ### Written contract scope You receive a written scope in CAD covering visit frequency, what is inspected and serviced at each visit, the documentation package, and any multi-site portfolio discount. 3. 3engineering ### Scheduled visits with documented readings Our team arrives on the agreed schedule. Every visit includes filter and belt checks, coil washing where needed, refrigerant and electrical verification, economizer inspection, and TSSA safety checks. A written report with readings is issued within 24 hours. 4. 4verified ### Condition reporting and capital planning At year-end, you receive a condition report for each site covering equipment age, noted wear, recommended replacements, and indicative capital cost estimates to support your budget planning. ## Not sure what your pm contracts situation needs? Get a straight answer and a written price, with the numbers to back it up. No pressure, no scare tactics. call 647-254-4113 [tel:+16472544113 →](tel:+16472544113) Book Online [/contact/ →](/contact/) Our work ## Recent pm contracts projects Click any image to enlarge. Reviews ## What customers say about our pm contracts work starstarstarstarstar4.9 out of 5 from 150+ customer reviews star star star star star > They took over four buildings from a previous contractor and had the boiler rooms documented properly within a month. Reporting is far better than what we had. PProperty manager, mid-rise portfolioToronto star star star star star > Make-up air unit failed on a Friday. They were on the roof within a couple of hours and we opened on time. That response is why we signed a maintenance agreement. RRestaurant ownerMississauga star star star star star > Two rooftop units replaced over a weekend so we never lost a shift. Crane, permits, and the schedule were all handled without us chasing anyone. WWarehouse operations leadBrampton FAQ ## PM Contracts questions, answered ### How much do commercial HVAC preventative maintenance contracts cost in Toronto? expand\_more Commercial HVAC preventative maintenance contracts range from $2,500 to $25,000 per year per building, depending on RTU count, visit frequency, and scope. A biannual contract for a building with one or two rooftop units typically starts at $2,500 per year. A quarterly contract covering three to five RTUs with full ASHRAE documentation runs around $7,500 per year. Multi-property portfolio pricing is available for property managers with multiple GTA sites. ### What is included in each preventative maintenance visit? expand\_more Each visit includes filter and belt inspection and replacement where needed, coil washing on coils showing fouling, economizer damper and enthalpy sensor checks, refrigerant pressure and leak verification, combustion analysis on gas heating sections, electrical and controls checks, and a TSSA safety inspection. Every visit ends with a written service report containing documented readings issued within 24 hours. ### What is ASHRAE 62.1 and why does it matter for commercial buildings? expand\_more ASHRAE 62.1 sets minimum outdoor air delivery rates for acceptable indoor air quality in commercial buildings. Compliance requires that the HVAC system delivers adequate fresh air to occupied spaces. Our maintenance contracts include ventilation verification at every visit and produce written documentation of the results, which property managers can retain for compliance purposes and audits. ### Do you offer multi-property portfolio pricing? expand\_more Yes. Property managers with multiple sites across the GTA can request a portfolio rate covering all buildings under a single contract. Portfolio agreements include consolidated reporting and invoicing, a single COI and WSIB document set on file, and per-building rates that reflect the volume across the portfolio. ### What does the TSSA safety check during a maintenance visit cover? expand\_more Our TSSA G1/G2 certified crew inspects gas heating sections for combustion quality, heat exchanger condition, draft and venting, gas valve operation, and safety control sequencing. Any finding that creates an immediate hazard is reported in writing and corrected before the crew leaves the site, avoiding an unscheduled red tag closure. ### Can you service buildings with tenant coordination and master key requirements? expand\_more Yes. Our maintenance contracts include master key protocols for occupied commercial and residential buildings where roof or mechanical room access requires coordination with building staff or security. We confirm access requirements during contract setup and coordinate with your building management team as part of the scheduled visit. ### What happens if equipment needs repair between scheduled visits? expand\_more Maintenance contract clients receive priority dispatch for breakdown calls between scheduled visits. Our crew responds across the GTA with a 2-hour target and issues a written quote in CAD before beginning any repair work. Repairs are priced separately from the maintenance contract. ### How does the annual condition report help with capital planning? expand\_more Each year, contract clients receive a condition report for every site. The report covers the age and condition of each piece of equipment, any wear or deficiencies noted during the year's visits, recommended replacements, and indicative capital cost estimates. Property managers use this to forecast equipment replacement budgets rather than discovering failures as emergencies. ### Are your technicians licenced and insured for commercial work? expand\_more Yes. Our crew holds TSSA G1 and G2 gas technician licences, carries WSIB coverage, and is backed by $2 million in general liability insurance. We are an HRAI member. COI and WSIB clearance certificates are on file and available in advance of any site visit where vendor pre-qualification is required. ### What HVAC equipment does your preventative maintenance programme cover? expand\_more Our commercial preventative maintenance contracts cover packaged rooftop units (RTUs), make-up air units, commercial boilers, split systems, and economizers. For buildings with both HVAC and boiler room equipment, we can structure the contract to cover all systems under a single agreement, simplifying the vendor relationship and the documentation package. ## Related services apartmentCommercial HVACRTUs, restaurant and retail systems, warehouse HVAC, and planned maintenance agreements. [/commercial-hvac/ →](/commercial-hvac/) hvacCommercial Rooftop Unit (RTU) Repair TorontoCommercial RTU diagnostic and repair across Toronto and the GTA. 24/7 dispatch, 2-hour target response, TSSA-certified crew, most repairs completed same-visit. [/commercial-rtu-repair-toronto/ →](/commercial-rtu-repair-toronto/) device\_thermostatBoiler Installation & RepairCombi, condensing, and hydronic boiler installation, repair, and annual maintenance. [/boiler-installation-repair/ →](/boiler-installation-repair/) ![](/images/hero/hvac-technician-in-plain-grey-uniform-kneeling-bes.webp) 24/7 for gas emergencies, red tags, no-heat and no-AC ## Ready to book pm contracts? Custom commercial HVAC preventative maintenance contracts for Toronto and GTA property managers, condo boards, and facility operators. Our TSSA-certified crew delivers quarterly, biannual, and monthly preventative maintenance agreements sized to your building portfolio, covering filter and belt swaps, evaporator and condenser coil washing, economizer damper and actuator tuning, refrigerant leak checks with electronic detection, gas pressure calibration, combustion analysis on gas heating sections, control sequence verification, safety interlock testing, and TSSA gas safety inspections. Every visit follows ASHRAE 62.1 ventilation code and ASHRAE 90.1 building energy performance requirements, producing a written service report exportable to Yardi, MRI, or RealPage property management platforms. Multi-property portfolio discounts, consolidated invoicing across your GTA buildings, and Certificate of Insurance (COI) on file with additional insured endorsements as needed. Master key protocols and background-checked technicians standard. Contract pricing ranges from $2,500 per year for small single-building PM through $25,000 per year for full multi-building portfolios with priority emergency dispatch. Written quotes before work begins, and manufacturer parts coverage registered on your behalf. call Call 647-254-4113 [tel:+16472544113 →](tel:+16472544113) Get a Free Estimate [/contact/ →](/contact/) - check\_circle Manufacturer registration filed on your behalf - check\_circle Written quotes before work starts - check\_circle TSSA G1/G2 certified, WSIB covered Cities we serve ## Commercial HVAC PM Contracts Across the GTA Custom preventative maintenance contracts for GTA commercial portfolios. Filter and belt swaps, coil washing, economizer tuning, refrigerant leak checks, and TSSA safety inspections to ASHRAE 62.1 code with Certificate of Insurance on file and consolidated invoicing across multi-property portfolios. ### Commercial HVAC PM Contracts in North York City of Toronto [Commercial HVAC PM Contracts in North York →](/commercial-hvac-preventative-maintenance-toronto/north-york/) ### Commercial HVAC PM Contracts in Etobicoke City of Toronto [Commercial HVAC PM Contracts in Etobicoke →](/commercial-hvac-preventative-maintenance-toronto/etobicoke/) ### Commercial HVAC PM Contracts in Scarborough City of Toronto [Commercial HVAC PM Contracts in Scarborough →](/commercial-hvac-preventative-maintenance-toronto/scarborough/) ### Commercial HVAC PM Contracts in Vaughan City of Vaughan [Commercial HVAC PM Contracts in Vaughan →](/commercial-hvac-preventative-maintenance-toronto/vaughan/) ### Commercial HVAC PM Contracts in Markham City of Markham [Commercial HVAC PM Contracts in Markham →](/commercial-hvac-preventative-maintenance-toronto/markham/) ### Commercial HVAC PM Contracts in Mississauga Peel Region [Commercial HVAC PM Contracts in Mississauga →](/commercial-hvac-preventative-maintenance-toronto/mississauga/) ### Commercial HVAC PM Contracts in Brampton Peel Region [Commercial HVAC PM Contracts in Brampton →](/commercial-hvac-preventative-maintenance-toronto/brampton/) ### Commercial HVAC PM Contracts in Richmond Hill City of Richmond Hill [Commercial HVAC PM Contracts in Richmond Hill →](/commercial-hvac-preventative-maintenance-toronto/richmond-hill/) ### Commercial HVAC PM Contracts in East York City of Toronto [Commercial HVAC PM Contracts in East York →](/commercial-hvac-preventative-maintenance-toronto/east-york/) ### Commercial HVAC PM Contracts in Oakville Halton Region [Commercial HVAC PM Contracts in Oakville →](/commercial-hvac-preventative-maintenance-toronto/oakville/) ### Commercial HVAC PM Contracts in Burlington Halton Region [Commercial HVAC PM Contracts in Burlington →](/commercial-hvac-preventative-maintenance-toronto/burlington/) ### Commercial HVAC PM Contracts in Ajax Town of Ajax [Commercial HVAC PM Contracts in Ajax →](/commercial-hvac-preventative-maintenance-toronto/ajax/)